Clubs Links & Forms

Paper Forms

Ratification Package – Ratification Process – Winter 2018
Re-ratification Package – Re-Ratification Process – Winter 2018
Cheque Requisition – Cheque Requisition Form 2017-18
Textbook Fund Application – Textbook Fund Application Form 2017-18
Clubs Handbook – Clubs Manual DRAFT – Please be advised that this is the draft version but it should give you a bit of an idea about what to expect!

Clubs Policy Document

Clubs Procedures – Updated Nov 2017 – Please be advised that all clubs must have read and follow these policies

For more information on Club Procedures, check out our resource page.

Digitally Submitted Forms

Activity Approval Form: Are you looking to host an event for your members? In order to be covered by SAMRU’s insurance, you must complete this form two (2) weeks prior to your event. You will receive an email with the event details confirmation once everything has been reviewed and approved.

Room Booking Form: Are you looking to host a meeting or need a space booked for your club? Fill out the linked form and you will be emailed the confirmation when the room booking is approved. Rooms are booked for free for ratified clubs on campus (with a few exceptions).

Table Booking Form: Are you looking to promote your club or sell tickets to your event through a table booking? Fill out the linked form and we’ll book you a table on Mainstreet, Westgate or in Wyckham House (as per your preference). If you are looking for a table in an alternate location, please be specific with your request and allow for a bit of extra time.

Start-Up Grant Form: Are you a new club looking to get some money to get you on your feet? Or are you an existing club looking to bolster your bank account? The Start-up fund is just for you! The Start-up fund is a $200 (up to $150 for existing clubs) grant for clubs to help them plan, and facilitate their first event, as well as purchase items the club may need. In order to be eligible, you must complete the ratification package, and submit a budget to the clubs coordinator.

Club Development FundAre you looking to bring in a guest speaker for your club? How about facilitating a professional development session like Mental Health First Aid? The Club Development Fund was designed for any event that will benefit your members through additional learning or skill development. In order to apply for this fund: you must be a ratified club and you must submit a thorough budget to the clubs coordinator. SAMRU will cover 2/3 of your event costs (up to $500) if your application is approved! (Note: you cannot be generating revenue for your club off of this event). Your application will not be reviewed until a budget is submitted!

Club Collaboration Fund: Are you looking to collaborate with other clubs to host a fundraiser? Are you hoping to receive a grant to help you cover the cost – allowing more revenue for you and your collaborators? In order to be eligible, the club must be ratified and complete: an activity approval form, the club collaboration fund form, and be partnered with at least two other clubs.

Club Food and Beverage Fund: Do you want to provide snacks for your meet and greet? How about pizza for your guest speaker series? New this year is a fund available for clubs to provide food for their events. Each club is eligible for up to $75 to spend on food and non-alcoholic drinks for their members. Clubs must be ratified, must complete the following application, and submit a cheque requisition with receipt prior to funds being released.

Club Marketing Fund: Are you looking for money to help you market your club? The Club Marketing Fund has been established to help clubs recruit members, promote events, and encourage club longevity. Clubs must be ratified, must complete the linked application, and submit a cheque requisition with receipt prior to funds being released.

Clubs and Campus Expo: The January Clubs and Campus Expo is coming up and we are starting sign up for tables. The expo will be January 9th and 10th on Mainstreet with set up happening at 10:00AM and the expo running from 10:30-2:00PM. This is a great opportunity to advertise your club to new and returning students.